1. About this policy
Memory Sports Federation of Gujarat (MSFG), based in Rajkot, Gujarat, India, operates this website to share federation information, championships, athlete results and contact channels. This policy explains information handled through this website. Read it together with our Terms of Use.
Registration, training, payments and other services on linked websites have their own privacy notices. This policy does not replace those notices.
2. Information we handle
- Enquiries: your name, email address, enquiry type, subject and message, plus a phone number if you choose to provide one. Required fields are marked on the form.
- Competition records: athlete name and ID, category, school or location where supplied, event participation, discipline scores, points, rankings and records entered by authorised federation administrators.
- Technical information: session identifiers, security tokens and request information used to operate the website and prevent abuse. Hosting services may record IP addresses, requested pages, browser information and timestamps.
- Administration: administrator credentials, sign-in security records and an audit history of administrative actions. These are not public athlete profile fields.
We do not operate a public account sign-up or payment checkout on this website. Please do not send passwords, payment-card details, identity-document numbers or unnecessary sensitive information in an enquiry.
3. How information is used
We use enquiry details to respond to your request and follow up on that subject; competition data to administer events, calculate and publish results and maintain sporting records; and technical information to maintain sessions, protect forms, limit abusive requests and troubleshoot the service. Administrative records support authorised access and accountability.
The footer email link opens your email application. It does not automatically subscribe you to a mailing list. This website does not currently include advertising trackers or a third-party analytics script.
4. Public athlete results
Published results and athlete profiles can be viewed by anyone. They may include an athlete’s name, ID, category, school or location, scores, rankings and event history. Draft entries remain within the administrative workflow until published. Enquiry email addresses, phone numbers and administrator credentials are not included in public results by that workflow.
Search engines and other visitors may index or copy published information. Contact us about an inaccurate result or a concern about a public profile. Corrections or removal requests will be considered alongside the need to preserve accurate official competition records and applicable requirements.
5. Children and guardian involvement
Memory sports includes junior participants. A parent or guardian should help a participant under 18 understand what information an event requires and what will appear publicly. Where applicable law or event rules require parental authorisation, it must be obtained through the relevant event or registration process.
This public website does not provide an automated parental-consent verification service. Parents or guardians can contact us about a child’s information or publication concerns. Please identify the relevant athlete or event without sending unnecessary identity documents through the enquiry form.
6. Cookies and browser storage
| Item | Purpose and duration |
|---|---|
msfg_session | A first-party session cookie used for form protection and administrator sessions. It is set when a page is rendered, has no persistent expiry, and the server session expires after 30 minutes of inactivity. |
msfg-admin-theme | Browser local storage remembers an administrator’s light or dark appearance preference until changed or cleared. It is not used to track public visitors. |
You can clear cookies and local storage in your browser. Blocking the session cookie can prevent enquiry submission or administrator sign-in. Administrator screenshot capture asks the browser to let the administrator choose a screen or tab, then downloads a PNG locally; this feature does not upload the captured image to our server.
7. Service providers and disclosures
The website uses hosting and, for enabled production enquiries, an email-delivery service. The form sends the submitted enquiry to the federation contact mailbox; it does not create a separate enquiry database in this application. Providers may process technical information needed to deliver their services.
Authorised federation personnel may access enquiries and administrative records for the purposes described here. Information may also be disclosed where legally required or necessary to investigate abuse or protect lawful rights. Public competition information is shared through the published pages described above. Service providers may process information outside India, depending on the hosting or email arrangements and applicable restrictions.
8. External websites and communication
Links to Mindwhiz, Mindwhiz Academy, their portal, WhatsApp, Facebook, Instagram and Google Maps take you to separate services. If you choose to contact us through one of them, that provider’s terms and privacy practices also apply. Review those notices before providing personal information or making a payment.
9. Retention and security
Enquiry correspondence is kept as needed to handle the request, follow-up, record-keeping and applicable legal obligations. Official results may be retained as historical sporting records. Administrative audit and security records support website operation and accountability. Retention in hosting logs, email systems and backups also depends on the relevant service arrangements; the short server-session timeout does not delete those separate records.
The application uses access controls, protected administrator passwords, form-security tokens and abuse controls. Security also depends on deployment, access management and the hosting environment. No online service can guarantee absolute security. Contact us promptly if you suspect misuse of information on this website.
10. Your requests and choices
You can ask us to explain the personal information we hold about you, correct inaccurate details, consider erasure, stop an optional use or address a privacy concern, subject to applicable law and legitimate record-keeping requirements. If a use depends on your consent, you can ask to withdraw it; withdrawal does not undo processing already carried out lawfully.
Email the contact below with the relevant enquiry, athlete or event reference. We may ask for proportionate information to verify that you are the person concerned or their authorised representative. We will explain any information we cannot change or remove. You may also use complaint routes available under applicable law.
11. Updates to this policy
We may update this policy when website features, practices or applicable requirements change. The date at the top identifies this version. Any new purpose requiring a further notice or authorisation will be handled through the relevant process; publication of an updated policy alone is not consent to an unrelated use.
12. Privacy contact and concerns
For privacy requests or grievances, contact the MSFG team at info.msfg@gmail.com, with “Privacy request” in the subject. Our office location is Rajkot, Gujarat, India. You can also use the contact page for general enquiries.